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Editorial Guidelines for Association Executive
Association Executive is published six times a year by the New York Society of Association Executives (NYSAE), 322 Eighth Avenue, Suite 501, New York, NY 10001.
Association Mission Statement:
The mission of the New York Society of Association Executives is to lead in advancing and serving the profession of association and not-for-profit management. Among NYSAE's key strategic thrusts are:
· management education and skills development;
· exchange of information and experiences among NYSAE members;
· advocacy on behalf of associations and not-for-profit organizations in New York City and the broader New York region;
· focus on internal operations to achieve maximum effectiveness and relevance by implementing state-of-the-art management and governance practices;
· encourage membership from all sectors of the not-for-profit community.
Goals for Association Executive:
One of the goals of NYSAE is to publish a dynamic, must-read publication that meets and exceeds the needs of the association and not-for-profit executive and suppliers to the industry. Association Executive offers valuable educational how-tos, case studies, coverage of association and nonprofit management issues, professional development materials, a book review column, and NYSAE information.
Readership:
Most of our readers are members of the New York Society of Association Executives, primarily chief staff executives and decision makers at professional societies, trade associations, philanthropies, and other not-for-profit organizations in the New York and Northeast regions.
Published bi-monthly, Association Executive's articles are written in a style more journalistic than academic-short paragraphs and clear, jargon-free language. The magazine does not use footnotes or endnotes. Articles accepted for publication are selected on the basis of their relevancy to NYSAE members, originality, readability, interest level, soundness, timeliness, and freshness of viewpoint. Association Executive is not looking for scholarly reports.
What To Write About:
Personal experience is perhaps the best source of article ideas. Association Executive seeks articles that can help readers better understand association and nonprofit management issues, including case studies of successful organizational experiences, as well as lessons learned from the for-profit arena. How-to articles demonstrate how you have encountered a problem, developed a solution, or corrected a mistake. Case studies illustrate a process, event, or solution and the lessons learned from the experience.
· What kinds of programs has your organization instituted that have worked really well and why?
· Do you have a fresh approach to an old problem?
· Have you noticed any trends that are at work in the profession that affects the industry?
· Has your organization developed a cost-effective solution to a problem?
· Think about the kinds of information you need in your job. Is there an aspect of the profession that you think is important?
· Are there ethical issues to be addressed?
· Did a workshop or seminar help you solve a problem?
As you begin to think about your own experiences and topics for an article, you'll probably come up with a hundred ideas. From these, you can distill the most important ones and then decide what topic you want to write about. Readers are looking for tools that help them solve problems and achieve new levels of understanding about association management issues and trends in general, or a staff function in particular. If you have an idea, but don't know if it's really appropriate to an article, contact the Managing Editor and discuss it.
Association Executive also welcomes reviews of books relevant to association and not-for-profit executives, and Member News about promotions, moves to new facilities, new services or activities, special awards or kudos. Help NYSAE learn more about you and how we can service you better by keeping us informed about your association's or companies activities. Send us your news! Association Executive does not publish articles that are self-promotional or market a product or service.
Manuscript Specifications:
Feature articles vary in length from 600 to 2,000 words. Association Executive accepts articles by e-mail only. Please attach a Word document of the article to your email, and paste a copy of the article in the body of the email as well. Articles are published at the discretion of the Managing Editor and are not guaranteed for a particular issue.
Material should be submitted by mail to: Nicole Millman-Falk, Managing Editor, c/o Millman-Falk Communications, Inc., at millmanfalk@nysaenet.org or mfc32@optonline.net.
Bylines:
All articles should include a brief (1-2 sentence) author biographical sketch at the end of the article, which includes the author's name, title, affiliation, address, phone number, e-mail address, website. Photos of authors are never used. Association Executive does not pay authors for contributions.
Visuals:
Authors are encouraged to submit photographs and charts, graphs, or other illustration that will help readers understand the process being described, though it does not guarantee that visuals will be used with the article. Email all JPGs or PDFS of all charts, graphs, and other artwork separately; do not incorporate them in the body of the article. Include caption material in a separate document. When identifying people in a photo, name from left to right.
Editorial Procedures:
All articles are reviewed for suitability. Accepted materials are then edited for grammar and to conform with Association Executive’s editorial style. All attempts are made to preserve the author's writing style, however, Association Executive has the right to edit for style, clarity, and to make final selection on headlines, subheads, and graphic treatment. Manuscript submission implies author agreement with NYSAE's Editorial policies as stated in these Guidelines. Association Executive asks that you incorporate the following style rules in your article.
· When you refer to an association, corporation, or business for the first time, use its full name, followed by its acronym in parenthesis, for example: the New York Society of Association Executives (NYSAE).
· Capitalize titles only when they precede a person's name (President John Smith, CAE), but lowercase them when they follow the name (John Smith, CAE, president). Please verify the spelling of names and check that titles are complete and accurate.
· Use a person's full name and title in the first reference (John Smith CAE, president, New York Society of Association Executives). In subsequent references, use the last name only. Association Executive does not use titles such as Mr., Ms., Mrs., or Dr.
· The Certified Association Executive (CAE) is the designation Association Executive places after a name. Association Executive does not use academic degrees and other credentials after a name (for example, MD, PhD, CPA) unless it is relevant to the article.
· Spell out the numbers one through nine; use numerals from 10 on. Use numerals for addresses and dates.
· Do not use footnotes. Include all reference materials in the actual body of the article.
· Include sidebars for pertinent facts or data that do not fit within the main body of the article.
· Include only one space after a period, question mark, or other punctuation.
Copyright:
Association Executive requires first serial rights for submitted articles. This means the author(s) grant Association Executive the right to produce the article in electronic form on NYSAE's website, www.nysaenet.org for the first time.
Written permission to reprint articles published in Association Executive must be obtained in advance from NYSAE. Reprints should be used only for educational purposes, and must include a credit line clearly identifying the author and the issue of Association Executive in which the article originally appeared. All authors are permitted to use their respective works for educational purposes without reprint permission. This includes paper and electronic media.
Written permission must also be obtained to link to articles published in Association Executive.
Disclaimer:
The responsibility for accuracy remains with the author. The opinions and information in bylined articles are those of the authors and do not necessarily reflect those of the Editor, Managing Editor, and other Officers and Board of Directors of the New York Society of Association Executives.
For Additional Information:
To advertise in Association Executive, contact Kathleen Pishotta, 888-371-4933; kathleen@apogeepublications.com.
For all other questions, contact the managing editor: Nicole Millman-Falk, c/o Millman-Falk Communications, Inc., 32 Franklin Place, Glen Rock, NJ 07452; phone: 201-652-1687; e-mail: millmanfalk@nysaenet.org or mfc32@optonline.net.
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